IRS EIN Number Application : EIN Number online Apply (IRS EIN Lookup)
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What is an IRS EIN Number?
An IRS EIN number, or Employer Identification Number, is a unique nine-digit identifier assigned by the Internal Revenue Service (IRS) to businesses, organizations, and certain entities for tax identification purposes. Similar to an individual's Social Security Number, an EIN is used by the IRS to track and manage tax obligations, such as filing tax returns, making payments, and conducting various financial transactions.
An EIN is required for businesses that have employees, operate as corporations, partnerships, or limited liability companies (LLCs), or engage in other activities that require tax reporting.
Form to Get an IRS EIN Number: Form SS-4
To obtain an IRS EIN number, you need to complete and submit Form SS-4, which is the Application for Employer Identification Number. Form SS-4 gathers essential information about your business or organization and helps the IRS assign the appropriate EIN.
- Business Information: Provide details about the legal name of your business, the trade name if applicable, the state where the business is located, and the mailing address.
- Type of Entity: Indicate the type of entity you're applying for (e.g., corporation, partnership, sole proprietorship, LLC) and provide relevant details.
- Reason for Applying: State the reason for applying for an EIN, such as starting a new business, hiring employees, opening a bank account, or changing the ownership structure.
- Responsible Party: Identify the individual or entity responsible for the business's financial and tax matters. This could be the owner, partner, or another authorized representative.
- Contact Information: Provide a contact name, phone number, and email address for the person handling the EIN application.
- Signature: Sign and date the form to certify its accuracy.
IRS EIN Number Application Form Process
- Online: The preferred and quickest method is to apply online through the IRS website. The online application process is user-friendly and guides you through the necessary steps.
- Mail or Fax: You can print out Form SS-4 and send it to the appropriate IRS address based on your location. Alternatively, you can fax the form to the IRS.
- Phone: In some cases, you can apply for an EIN by phone. Call the IRS Business and Specialty Tax Line and provide the required information to the representative
How to Get an IRS EIN Number: Step-by-Step Process
Obtaining an IRS EIN (Employer Identification Number) is a crucial step for businesses and organizations. Here's a step-by-step guide on how to get an IRS EIN number
- Determine Your Eligibility: EINs are typically required for businesses that have employees, operate as corporations, partnerships, or LLCs, or engage in activities that require tax reporting. Make sure your business is eligible for an EIN.
- Gather Information: Collect essential information about your business, such as its legal name, trade name (if applicable), business structure, address, and the name and Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) of the responsible party.
- Choose Application Method: - Online: The quickest and easiest method is to apply online through the IRS website. Visit the "Apply for an Employer Identification Number (EIN) Online" page on the IRS website and follow the prompts to complete the application.
- Mail or Fax: Download Form SS-4, the Application for Employer Identification Number, from the IRS website. Fill it out with accurate information and then mail or fax it to the appropriate IRS address based on your location.- Phone: In some cases, you may apply for an EIN over the phone by calling the IRS Business and Specialty Tax Line.
- Complete the Application:- If applying online, follow the instructions provided on the IRS website and provide accurate information as prompted.
- If applying by mail or fax, ensure that you've filled out Form SS-4 completely, including all required details.
- If applying by phone, have all necessary information ready to provide to the IRS representative.
- Submit the Application: Depending on the chosen method, submit your application electronically (online), by mail, by fax, or via phone.
- Wait for EIN Assignment: Once your application is processed and approved, the IRS will assign you an EIN. This nine-digit number is unique to your business and will be used for various tax-related activities.
- Use Your EIN: Keep your EIN in a safe and accessible place. You'll need it for tax filings, opening bank accounts, hiring employees, and other business-related transactions.
Benefits of an IRS EIN Number
- Tax Reporting: EINs are essential for filing tax returns, making tax payments, and handling other tax-related matters.
- Business Identity: An EIN establishes a distinct identity for your business, separating it from personal finances.
- Hiring Employees: If you plan to hire employees, you'll need an EIN for payroll tax reporting and withholding.
- Opening Bank Accounts: Financial institutions often require an EIN to open a business bank account.
- Legal Compliance: Many legal and regulatory obligations require an EIN, such as obtaining licenses and permits.
Eligibility for an IRS EIN Number
Most businesses, including sole proprietorships, partnerships, corporations, and LLCs, are eligible for an EIN. Entities that engage in activities requiring tax reporting or have employees generally need an EIN
IRS EIN Number Apply Online
To apply for an IRS EIN number online, visit the official IRS website and navigate to the "Apply for an Employer Identification Number (EIN) Online" page. Follow the prompts and provide accurate information as requested
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IRS EIN Number Form Download PDF
You can download Form SS-4, the Application for Employer Identification Number, in PDF format from the official IRS website. Simply search for "Form SS-4" on the IRS website's Forms & Instructions page and download the form for completion
Apply for an Employer Identification Number (EIN) Online
- To apply EIN Number Online, first you have to go to https://www.irs.gov/
- After this, the home page will open in front of you, in which you will see options like this
- In this you have to click on "Apply for an Employer ID Number (EIN)".
- After this, another new page will open in front of you, in which you have to click on "Apply Online Now", now the official apply page will open in front of you, in this you will get the option of Apply for New EIN for the new number also, click on it
- After this, you have to submit the online application form with your details and documents, for this you also have to download the form which is given here
EIN Number Apply Tips
- Step 1: Determine Your Eligibility
- You may apply for an EIN online if your principal business is located in the United States or U.S. Territories.
- The person applying online must have a valid Taxpayer Identification Number (SSN, ITIN, EIN).
- You are limited to one EIN per responsible party per day.
- The “responsible party” is the person who ultimately owns or controls the entity or who exercises ultimate effective control over the entity. Unless the applicant is a government entity, the responsible party must be an individual (i.e., a natural person), not an entity.
Step 2: Understand the Online Application
- You must complete this application in one session, as you will not be able to save and return at a later time.
- Your session will expire after 15 minutes of inactivity, and you will need to start over.
Step 3: Submit Your Application
Employer Tax Responsibilities Explained (Publications 15, 15-A and 15B)
Important
We cannot process your application online if the responsible party is an entity with an EIN previously obtained through the Internet. Please use one of our other methods to apply. See How to Apply for an EIN. We apologize for any inconvenience this may cause you.
Purpose of an Employer Identification Number
Employer Identification Numbers are issued for the purpose of tax administration and are not intended for participation in any other activities (e.g., tax lien auction or sales, lotteries, etc.)
Exempt Organization Information
If you believe your organization qualifies for tax exempt status (whether or not you have a requirement to apply for a formal ruling), be sure your organization is formed legally before you apply for an EIN. Nearly all organizations exempt under IRC 501(a) are subject to automatic revocation of their tax-exempt status if they fail to file a required annual information return or notice for three consecutive years. When you apply for an EIN, we presume you’re legally formed and the clock starts running on this three-year period.
Example: Your organization applies for an EIN in November 2014 and chooses a December accounting period. Your first tax period would end on December 31, 2014, and your first return or notice (if your organization does not meet one of the few exceptions to the annual reporting requirement) would be due May 15, 2015. You would be subject to automatic revocation of your exemption if you fail to file for the three periods that end December 31, 2016 (return/notice due May 15, 2017) or for any consecutive three-year period thereafter.
Great Business Ideas
Lost or Misplaced Your EIN?
If you previously applied for and received an Employer Identification Number (EIN) for your business, but have since misplaced it, try any or all of the following actions to locate the number
- Find the computer-generated notice that was issued by the IRS when you applied for your EIN. This notice is issued as a confirmation of your application for, and receipt of an EIN.
- If you used your EIN to open a bank account, or apply for any type of state or local license, you should contact the bank or agency to secure your EIN.
- Find a previously filed tax return for your existing entity (if you have filed a return) for which you have your lost or misplaced EIN. Your previously filed return should be notated with your EIN.
- Ask the IRS to search for your EIN by calling the Business & Specialty Tax Line at 800-829-4933. The hours of operation are 7:00 a.m. - 7:00 p.m. local time, Monday through Friday. An assistor will ask you for identifying information and provide the number to you over the telephone, as long as you are a person who is authorized to receive it. Examples of an authorized person include, but are not limited to, a sole proprietor, a partner in a partnership, a corporate officer, a trustee of a trust, or an executor of an estate.
Changes and Requirements for Obtaining a New IRS EIN Number || Do You Need a New EIN?
Changes in business ownership, structure, or certain circumstances may require you to obtain a new IRS EIN (Employer Identification Number). Below are various scenarios that outline when a new EIN is necessary and when it's not required:
New EIN Required
- If you are subject to a bankruptcy proceeding.
- If you incorporate your business.
- If you take in partners and operate as a partnership.
- If you purchase or inherit an existing business that you operate as a sole proprietorship.
No New EIN Required
- If you change the name of your business.
- If you change your business location or add other locations.
- If you operate multiple businesses
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New EIN Required
- If a corporation receives a new charter from the secretary of state.
- If you are a subsidiary of a corporation using the parent's EIN, or you become a subsidiary of a corporation.
- If you change your corporate structure to a partnership or a sole proprietorship.
- If a new corporation is created after a statutory merger.
No New EIN Required
- If you are a division of a corporation.
- If the surviving corporation uses the existing EIN after a corporate merger.
- If a corporation declares bankruptcy.
- If the corporate name or location changes.
- If a corporation chooses to be taxed as an S corporation.
- If reorganization changes only the identity or place of the corporation.
- If conversion at the state level occurs, and the business structure remains unchanged.
New EIN Required
- If you incorporate the partnership.
- If your partnership is taken over by one partner and operated as a sole proprietorship.
- If you end an old partnership and begin a new one
Limited Liability Company (LLC)
For LLCs, the IRS considers different scenarios
- New EIN Required:- If a new LLC with more than one owner (Multi-member LLC) is formed.
- If a new LLC with one owner (Single Member LLC) is formed and chooses to be taxed as a corporation or an S corporation.
- If a new LLC with one owner (Single Member LLC) is formed, and it has excise or employment tax filing requirements.
- No New EIN Required:- If you report income tax as a branch or division of an entity, and the LLC has no employees or excise tax liability.
- If an existing partnership converts to an LLC classified as a partnership.
- If the LLC name or location changes.
- If an LLC that already has an EIN chooses to be taxed as a corporation or S corporation.
- If a new LLC with one owner (single member LLC) is formed under state law, does not choose corporate taxation, and has no employees or excise tax liability.
- Estates and Trusts:
- New EIN Required:- For certain circumstances involving estates and trusts, such as creation or significant changes.
- No New EIN Required:- In certain cases where changes are related to administrators, representatives, executors, trustees, or beneficiaries and do not involve fundamental changes.
EIN Number Online Apply
- To apply EIN Number Online, first you have to go to https://www.irs.gov/
- After this, the home page will open in front of you, in which you will see options like this
- In this you have to click on "Apply for an Employer ID Number (EIN)".
- After this, another new page will open in front of you, in which you have to click on "Apply Online Now", now the official apply page will open in front of you, in this you will get the option of Apply for New EIN for the new number also, click on it
- After this, you have to submit the online application form with your details and documents, for this you also have to download the form which is given here
irs ein Number Form Download pdf
The form needed to apply for an IRS Employer Identification Number (EIN) is Form SS-4, which stands for "Application for Employer Identification Number." This form is used to request an EIN for your business, organization, or other entities. You can obtain Form SS-4 from the official IRS website. Here are the steps to access and fill out Form SS-4
- Visit the IRS Website: Go to the official IRS website at https://www.irs.gov/.
- Search for Form SS-4: Use the search bar on the IRS website to look for "Form SS-4." This will lead you to the page where you can download the form.
- Download the PDF: On the Form SS-4 page, you'll find a link to download the PDF version of the form. Click on the link to download and save the form to your computer.
- Open the PDF: Open the downloaded PDF using a PDF reader such as Adobe Acrobat Reader or any compatible application.
- Fill Out the Form: Carefully fill out all the required fields in the Form SS-4. The form will ask for information about your business, organization, or entity, as well as details about the responsible party.
- Review and Double-Check: Ensure that all the information you've entered is accurate and complete. Mistakes or inaccuracies could delay the processing of your EIN application.
- Choose Submission Method: Depending on your preference and the nature of your business, you can choose to submit the Form SS-4 using one of the following methods:
- Online: The quickest and most efficient way is to apply online through the IRS website. This method guides you through the application process and allows for instant EIN assignment in many cases.
- Mail or Fax: If you prefer, you can print the completed Form SS-4 and mail or fax it to the appropriate IRS address.
- Phone: In some cases, you may apply for an EIN by phone by calling the IRS Business and Specialty Tax Line.
- Submit the Form: Follow the instructions provided for your chosen submission method to send the completed Form SS-4 to the IRS.
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EIN (Employer ID Numbers)
An Employer Identification Number (EIN) is also known as a Federal Tax Identification Number, and is used to identify a business entity. Generally, businesses need an EIN. You may apply for an EIN in various ways, and now you may apply online. This is a free service offered by the Internal Revenue Service and you can get your EIN immediately. You must check with your state to make sure you need a state number or charter.
- What to Do if You’re Assigned an EIN You Did Not Request
- Do You Need an EIN?
- Do You Need a New EIN?
- How to Apply for an EIN
- How Long Will it Take to Get a Number?
- Lost or Misplaced Your EIN?
- How EINs are Assigned and Valid EIN Prefixes
- Canceling an EIN – Closing Your Account
- Who is a Responsible Party?
- Report EIN Identity Theft
FQAs Related to EIN Number
Q1. When can I use my Internet EIN to make tax payments or file returns?
A1. This EIN is your permanent number and can be used immediately for most of your business needs, including opening a bank account, applying for business licenses, and filing a tax return by mail. However, it will take up to two weeks before your EIN becomes part of the IRS's permanent records. You must wait until this occurs before you can file an electronic return, make an electronic payment, or pass an IRS Taxpayer Identification Number (TIN) matching program.
Q2. Sometimes I don't know all the information required on the application. Why do I have to complete the application online when I can send in paper or fax with missing information?
A2. When paper or faxed Forms SS-4 are received by the IRS with missing information, additional time is needed to process that application, delaying the issuance of your Employer Identification Number. Applicants can get their EIN much quicker if all the required information is completed.
Q3. The legal name of my business includes the symbol for a dollar sign ($). Does the IRS accept symbols as part of a business name?
A3. No. The only characters IRS systems can accept in a business name are alphabetic (A-Z), numeric (0-9), hyphen (-), and ampersand (&). You may need to adjust your business name according to these guidelines.
Q4. What do I do if my entire address won't fit on your address line on the Internet application?
A4. IRS systems allow only 35 characters on the street address line. If your address doesn't fit, provide the most essential address information, and the IRS will validate it against the USPS database and offer you a chance to make necessary changes.
Q5. Are any entity types excluded from applying for an EIN over the Internet?
A5. No, all customers whose principal business, office, or agency is located in the United States or U.S. Territories can apply for an EIN online. The responsible party must be an individual (not an entity) and have a valid Taxpayer Identification Number.
Q6. What if I forget the number I obtained over the Internet?
A6. IRS records will be updated immediately with your EIN. Call (800) 829-4933 and select EIN from the options. The IRS employee will ask for necessary information before providing your number.
Q7. Do all the EINs obtained on the Internet start with 20, 26, 27, 45, 46, 47, 81, 82, 83, 84, 85, 86, 87, or 88?
A7. Yes, these unique prefixes identify EINs issued via the internet. Note: If the responsible party has an EIN previously obtained through the Internet, you cannot apply online.
Q8. Do I need a certain computer or software to obtain an EIN over the Internet?
A8. No, you can use any computer with internet access and a current internet browser. Adobe Reader is needed if you want to receive a confirmation letter online.
Q9. Now that I have my EIN, when can I use it to make tax deposits?
A9. Based on the information you submit on your application or if you indicate you will have employees, you will be enrolled in the Electronic Federal Tax Payment System (EFTPS). You will receive enrollment confirmation, a Personal Identification Number (PIN), and instructions for using EFTPS by mail. You need this information before making electronic payments.
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